If you are contemplating investing in a new content management system, you may already be aware that there is a lot to consider. Get it wrong and you can blow your budget, only to end up with a system that simply does not allow you to achieve your business objectives and targets.
What are you trying to achieve?
Before you even begin to look at the different types of CMS software available to your business, you need to determine what you are hoping to achieve by implementing a CMS system.
Once you have identified your short-term requirements, you then need to look to the future. Implementing any new software, whether accounts, payroll or membership managements systems, is no small undertaking, and the same applies to content management systems. The last thing your business needs is to have to completely change systems again in two or three years because you have outgrown it.
When reviewing various software vendors, ensure they can demonstrate their plans for the future and a product roadmap.
Basic solutions will enable you to simply amend the content on your website; however, if you want to fully integrate existing software – such as membership management systems or your social media feeds – you will require a more complex system.
If you are unsure about where to start or what your needs are, there are plenty of digital agencies that will be able to you help you.
Implementation, interfaces and installation
Once you have taken that final step and chosen a CMS system, you next need to consider how you are going to approach implementation and installation.
If it is your first IT implementation, one thing you might be particularly concerned about is security. While the vendor will be able to provide advice on how their system will handle any potential threats, the National Cyber Security Centre also provides some great guidance on how to approach cybersecurity in your business.
Often a phased approach works best, particularly if you are linking to numerous existing systems. This means that any unforeseen problems only affect one area of your business rather than the entire organisation.
Successful implementations are often those that have a high level of staff buy-in, so making sure that interfaces are user friendly and training is thorough will help.